GROUP POLICIES AND PROCEDURES



The goal of our group leader program is to introduce folks to Bro. Fest @ Sea and to reward our Group Leaders for their hard work.  The policies and procedures of our Group Leader Program are listed below. In order to be acknowledged as a Group Leader and receive credit for your group, please print the printable registration form. Once we receive your registration form, we will assign you a Group Leader number, which we will use to keep track of your group members. Group leader policies and procedures apply to our 7 day charter sailing only.

A GROUP CONSISTS OF A MINIMUM OF 16 (SIXTEEN) FULL PAYING PASSENGERS, OR 8 CABINS. THE THIRD AND FOURTH PERSON(S) IN THE SAME CABIN ARE NOT INCLUDED IN THE CALCULATIONS FOR THE INCENTIVE. NOTE: AIR TRAVEL IS NOT INCLUDED IN THE INCENTIVE. THE GROUP LEADER IS RESPONSIBLE FOR PAYING HIS/HER OWN AIRFARE, PORT CHARGES, TAXES AND GRATUITIES.


Incentive awards are as follows:
16 passengers - One complimentary passenger cabin fare.
32 passengers - Two complimentary passenger cabin fares.
48 Passengers - Three complimentary passenger cabin fares.
64 Passengers - Four complimentary passenger cabin fares.*
*A maximum of four complimentary passenger cabins fares can be earned.


Group Leaders are required to confirm their reservations with an application and deposit for the specific cabin category desired. Group Leaders are required to make monthly payments as outlined for their respective cruise. Once you have reached the required number of group members for a complimentary passenger fare, you will be refunded the cruise fare only, based on the average category booked by your members. Group Leaders may upgrade their cabin category for an additional charge (if applicable).

Submitting a Group Leader Registration Form is acknowledgment to Emerald Travels that you will adhere to group program policies and procedures.


Upon receipt of your registration form you will be assigned a Group Leader number.


Reservations are taken on a first come, first served basis.
No cabins will be held without a deposit.
Photocopies of the application are acceptable.
You must put your name and Group Leader number on all brochures prior to distribution.


Please inform your group members that your full name and/or group number must accompany their reservations when Emerald Travels receives them in order for you to receive credit. If you make up your own application, it must include all requested information and be sent to Emerald Travels for approval.


BE SURE THAT YOUR GROUP MEMBERS ARE AWARE OF THE PAYMENT POLICIES; PARTICULARLY THAT PAYMENTS ARE DUE EVERY 30 DAYS AND ARE NON-REFUNDABLE.

 

Separate groups cannot be merged for any reason. Repeat passengers may form their own groups. However, as a courtesy, please inform your previous Group Leader that you are forming a group of your own.


Emerald Travels will keep track of your group by your name and number. You will be assigned a number by one of our reservation agents. Prior to sailing, we will send you a summary of the confirmed members in your group. We ask that Group Leaders also keep track of the names and number of members in their group. This will serve as a cross check.

 

Emerald Travels will supply Group Leaders with forms for dinner table seating. It is imperative that you check with your group members individually regarding their dining requests and that you ask them NOT to send in separate dining forms. Please let us know if your group has any special requests such as a meeting place, group picture, private party arrangements, etc.


Group T-shirts and other items may be distributed to your members only, prior to the cruise. 


Group Leader Form


Upon receipt of this application, you will be acknowledged as a Group Leader and receive credit for all full paying passengers who confirm reservations for Bro Fest @ Sea under your name.